Renting lighting and sound gear can be a terrific way to improve your event and give your audience a memorable experience. Whether you’re planning a concert, a wedding, a corporate event, or a theater production, lights and sound equipment can create an immersive and unforgettable experience for your audience.
When renting this kind of equipment, people frequently make a number of mistakes that might result in issues and unanticipated charges.
To help you avoid these mistakes, here are the top 10 mistakes to avoid when renting lights and sound equipment.
Know your needs.
Before you rent any equipment, you need to know exactly what you need for your event. Make a list of all the equipment you need, the number of units required, and any additional features or capabilities. Do you need spotlights? Moving lights? LED lights? Does the singer you hire already has a sound equipment included? Knowing what you need before hand will spare you from any headache you might have later on.
Choosing the Wrong Equipment.
It’s essential to select equipment that suits your event’s size, space, and requirements. Be sure to do your research and ask your rental company for recommendations. When selecting your equipment, take the venue into account. There may be limitations on the equipment that can be used in some locations, or it could be necessary to employ a certain kind of equipment. Verify that the equipment you select complies with the venue’s specifications by contacting them.
Not Checking Compatibility.
Ensure that all the equipment you rent is compatible with each other and with your venue’s electrical and sound systems. Check for compatibility issues before finalizing your rental order.
Underestimating the Power Requirements.
Lights and sound equipment require a significant amount of power to operate. Ensure that your venue has enough power capacity to support your equipment, or rent generators if necessary. Always have a backup strategy in place in case of equipment breakdown, power outages, or other unforeseen circumstances that could compromise the functionality of your equipment.
Failing to Test Equipment.
Always test your equipment before the event to ensure that everything is working correctly and to avoid any last-minute surprises or malfunctions. By testing your equipment, you can make sure that everything is in good working order and prepared for the event. As part of this, make sure all cables and connections are tight and the sound and lighting effects are functioning properly.
Not Hiring Professional Technicians
Lights and sound equipment require experienced technicians to set up, operate, and troubleshoot. Ensure that you hire experienced technicians who are familiar with the equipment you rented.
Not Having a Backup Plan.
Always have a backup plan in case of equipment failure, power outages, or other unexpected events that may affect your equipment’s performance. Always keep extra equipment on hand in case something breaks. This includes backup lighting, sound systems, and any other essential equipment for your event. Make sure your rental provider has a procedure in place to quickly replace any defective equipment and extra equipment.
Poor Planning and Coordination.
Coordinate with your rental company, venue, and event staff to ensure that everything is in place and ready to go on time. Verify every aspect of the event, including the delivery address, setup guidelines, time, and date with the rental business, venue, and event staff. By doing this, it is certain that there will be no misunderstandings and that everyone is aware of their responsibilities.
Ignoring Safety Precautions.
Lights and sound equipment can be dangerous if not used properly. Ensure that you follow all safety precautions, including properly securing equipment, using safety harnesses, and keeping cords and cables away from walkways.
Not Considering Logistics.
Be sure to consider the logistics of transporting, setting up, and removing the equipment from your venue. Ensure that you have enough manpower and time to complete these tasks.
By avoiding these common mistakes, you can ensure that your lights and sound rental experience is smooth, stress-free, and successful. Working with a reputable rental company, following safety precautions, and planning ahead are key to making your event a success.
iRentMo offers equipment rentals for your event – sounds and lights, led wall, projector, etc. Contact them here.